Oral

Oral presentations

Plenary session will take place in the auditorium. Oral parallel sessions will take place in the auditorium, Callelongue room and Endoume room.

This document describes how to create presentations in an accepted format and the procedure to follow during the Conference.

Recommendations to speakers:

• Make a new directory in which all files relating to your presentation are saved.
• Save in the permitted file formats.
• Save related pictures, videos, tables as supplementary file(s) in the directory.
• Save the complete list on a data carrier. 
• Please use window's standard fonts, to prevent problems during conversion.

Technical requirements

Supported media for transferring the presentations:

• USB storage device
• DVDROM
• CDROM

Computer configuration:

• Windows XP
• Microsoft Office 2007 SP1 or older version
• Windows Media Player 11 or older version

Optimal performance of presentations created on other software cannot be guaranteed.

Supported file formats:

Mac computers will not be available in any of the presentation rooms. Authors using a Mac platform will need to ensure that their files are compatibly with the PC environment. Optimal performance of presentations created in other formats cannot be guaranteed.

For performance reasons, the total size of your presentation and associated external files must not exceed 1,5 Gbytes.

In the preview room

Speakers must upload their presentation files the day before their scheduled presentation. Otherwise, we cannot guarantee the correct display.

The preview room is located in the “Salle Sormiou” of the Parc Chanot and is open according to the following schedule:

• Sunday, 11 September: 17:00 – 20:00
• Monday, 12 September: 7:30 – 18:00
• Tuesday, 13 September: 8:00 – 18:00
• Wednesday, 14 September: 8:00 – 12:00
• Thursday, 15 September: 7:30 – 17:00
• Friday, 16 September: 8:00 – 12:00

We cannot accept presentations delivered to the meeting room directly (without previewing).

Coffee breaks and midday are the busiest times in the preview room, so please plan accordingly.

Preview technical staff will guide and assist the speakers for checking and uploading their presentation files.

A training computer will be available in order to help the speakers to use and be comfortable with the preview software and equipment in the conference room.

In conference rooms

The equipment in the conference rooms is exactly the same as in the preview room. 

The files downloaded in the preview room are automatically backed up and transferred without any changes to the conference room. 

A volunteer is available both before and during the presentation in the conference room, to assist the speakers if required.

In the conference room, the following equipment is available:

• 1 video projector
• 1 computer with a mouse
• 1 or more control monitor
• 1 laser pointer

Availability of presentations after the conference

Oral presentations made at MT-22 will be posted on the conference web site at the end of the conference week, subject to the agreement of the presenting authors.

Presenting tips

When standing at the lectern, face the microphone (and your audience) and talk normally. The microphone is designed to pick up your voice without you having to lean in to it. 

The lectern will be positioned to one side of the stage and angled allowing you to refer to your presentation without turning away from the audience. If you are turning to look at the screen take a slight step to the side (away from the screen) and this will help you maintain a good position in front of the microphones. 

Speak slowly so that you can be heard clearly. Good presenters often say that they feel they are talking too slowly. This overcomes everyone’s natural tendency to talk quickly when nervous or in front of a large group. 

Try to keep your head up and look at the audience sitting at the back of your room. This will make you more engaging to your audience.

Please leave time for questions; 2-3 minutes for a contributed oral and 5-6 minutes for an invited oral.

Conference Language

The official language of the conference is English.